The Centers for Medicare and Medicaid Services (CMS) requires annual recertification of every user who accesses the Fiscal Intermediary Shared System (FISS) using Direct Data Entry (DDE).
If your organization accesses FISS through Direct Data Entry (DDE), you must recertify each of your individual users. Cahaba has a form available at https://www.cahabagba.com/documents/2017/01/edi-services-system-access-recertification.pdf for this purpose.
All users whose credentials were established before December 1, 2016, will need to be recertified. If you use the same user ID to connect to FISS through another MAC in addition to Cahaba, recertifying or deleting your user IDs with Cahaba will have no impact on that user ID for any of the other MACs where it is in use.
Please complete the information on the form according to the directions on our website. It is not necessary for you to complete a form for each individual facility that you have access for as long as you enter one valid PTAN, NPI, and Tax ID combination on the form. If after submitting your recertification application you contact the EDI Help Desk with questions about it please have this PTAN, NPI, and Tax ID available as this information will be used to keep track of it. You will only need to complete one form to recertify all of your users, even if some of them do not have access for the facility used in the facility information section.
You may attach a spreadsheet with additional users, if necessary, as long as the information is typed into the spreadsheet.
As you enter your users’ information you may request to recertify or delete them in the “Request” column. If you select “Recertify” and the information entered matches what we have in our system the user will be considered recertified for the year. Users where “Delete” is selected will be removed from our system.
Once we have processed your recertification you will be notified via email, if you have provided a valid email address on the form. If you see a user ID of XX99999 for any of your users on this notification, those users were submitted with an invalid EDC ID on the recertification application and have not been recertified. An additional recertification form, with the correct EDC ID, will need to be submitted for those users.
The only time this form should be completed is during the recertification process. For routine adding, deleting, modifying, and reactivating users, the Part A EDI System Access Request must be completed.
Failure to complete the recertification form by March 31, 2017, could result in your DDE users losing their access. In that case you would need to complete another EDI Part A System Access Request to have their access restored.
If you have any questions please contact the Cahaba GBA EDI Help Desk at 1-866-582-3253.